Program Assistant Opening at Canada Institute

The Wilson Center recently announced the Program Assistant position needed for the Canada Institute. Please read the following information carefully before applying.

OPENING DATE: May 11th, 2015

CLOSING DATE: June 1st, 2015

SALARY: WW-303-05 ($34,759.00)
This position may have promotion potential to grade 07


WHO MAY APPLY: All qualified candidates in the Washington, DC metropolitan area.


  • Logistical coordination of Canada Institute activities and events, which may include drafting and sending invitations; making travel and hotel arrangements; arranging for rooms and catering; preparation of travel vouchers to reimburse speakers and staff members for expenses; and other necessary logistical services
  • Receiving all visitors and telephone calls; providing information related to the programs and their activities and/or the Wilson Center
  • Managing spreadsheets and preparing a variety of forms, correspondence, and reports on a computer
  • Maintaining an updated database with contact information for those interested in all Canada Institute programs, activities, and publications;
  • General management of the program’s web sites; assist with the Canada Institute blog sites, Facebook pages, Twitter feeds, and other social media
  • Maintaining financial records; tracking expenditures as compared to program budgets; compiling monthly, yearly, grant-related, and ad-hoc fund reports; preparation of long-term fiscal projects (budgets); and management of monthly accounting details
  • Preparation of purchase orders, petty cash vouchers, and a variety of other forms to facilitate management of program activities
  • Serving as the point of contact for Fellows/Scholars assigned to the Canada Institute and the Polar Initiative, providing tours of the Center, and assisting them while at the Center
  • Organization and maintenance of all files for the Canada Institute
  • Assisting with copy-editing, preparation, and dissemination of publications

MINIMUM QUALIFICATIONS: Applicants must have one year of specialized office automation experience at the next lower grade level or equivalent professional experience performed outside the general schedule. For the experience to be creditable, an applicant must demonstrate the knowledge, skills, and abilities to successfully perform the duties of the position. Appropriate education, such as a bachelor’s degree from an accredited university, maybe substituted for this required experience.


  • General accounting/budgetary skills to track expenses, income, and funds obligations.
  • Ability to type 40 wpm (you must note your typing ability on your application materials).
  • Knowledge of proper grammar, punctuation, spelling, and style of presentation.


  • Experience using spreadsheet software to track and manage budgets.
  • Ability to handle the logistical arrangements for conferences and meetings.
  • Ability to communicate (read, speak, and write) in French.
  • Ability to manage social media accounts such as Facebook, Twitter, and YouTube.

WHERE AND HOW TO APPLY: The Wilson Center does not require a standard application form, but we do require applicants to submit the information listed below. Application materials can be submitted to or to the address at the end of this announcement. It is very important that you fully address how your work experience and education/training meet both the minimum/specialized experience qualifications and the selective factors. These minimum qualification requirements and/or selective factors identify the knowledge, skills and abilities necessary to be eligible to compete for the position. Quality Ranking Factors/Ranking Factors are not mandatory but are used to determine the best qualified candidates among those eligible to compete for the position. Therefore, it is to your benefit to provide a full description of your experience and education/training relative to the job requirements of this vacancy. Rating of experience will be based only on the information you supply.

JOB INFORMATION: The announcement number, position title, and grade(s) or minimum salary requirements for the job to which you are applying.

PERSONAL INFORMATION: Your full name, mailing address, email address, daytime and evening telephone numbers, salary history, and country of citizenship.

EDUCATION: Colleges and/or universities attended - include name, city, state; majors and type of degree and year(s) received. (A copy of your transcript is not required unless specifically requested.)

WORK EXPERIENCE: Give the following information for your paid and non-paid work experience related to the job to which you are applying: job title, employer's name and address, duties, responsibilities, and accomplishments, supervisor's name and telephone number, starting and ending dates (month and year), hours per week and salary. Please indicate whether or not your current supervisor may be contacted.

OTHER QUALIFICATIONS: Any job-related skills (for example computer, foreign language ability, and/or typing skills), training courses (by title and year), honors, awards, and special accomplishments.


  • Applications must be received by 11:59pm (Eastern Standard Time) on the closing date.
  • Failure to address the mandatory qualification requirements and quality ranking factors may result in your not receiving credit for all of your pertinent experience. Applicants are strongly urged to address these factors on a sheet or in a cover letter separate from your resume. If you omit the information requested in this announcement your application may be rated ineligible.
  • Please do not fax your application unless it is specifically requested.
  • Travel and Transportation and/or Relocation Expenses are not authorized.
  • The use of U.S. government postage paid envelopes is a violation of federal law and will disqualify you from consideration.
  • We provide reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify us. The decision on granting reasonable accommodation will be on a case-by-case basis.
  • This is not a U.S. civil service position.
  • If a vacant position is filled below the full performance level, the selectee may be promoted after meeting time-in-grade without further competition.
  • Please note: All newly appointed employees must serve a one-year initial trial/probationary period.

*Please Note: All Woodrow Wilson International Center for Scholars positions require fingerprinting of employees hired and will include some additional background checks before employment. The Immigration Reform and Control Act of 1986 requires employers to hire only individuals who are eligible to work in the United States. Upon reporting for work, an individual will be expected to present proper evidence establishing employability. The Woodrow Wilson Center participates in the U.S. Citizenship and Immigration Services’ (USCIS) E-VERIFY electronic employment verification process.

Send application materials electronically to:

Or mail to:
Woodrow Wilson International Center for Scholars
Human Resources WC-15-17T
One Woodrow Wilson Plaza
1300 Pennsylvania Avenue, NW
Washington, DC 20004-3027